Notice of Annual General Meeting 3rd April 2017

NOTICE OF ANNUAL GENERAL MEETING

To All Members

Our Annual General Meeting (AGM) will be held at the Letherhead Institute, 67 High Street, Leatherhead on Monday 3^rd April 2017, commencing at 730pm.

Agenda:

·                Apologies for Absence

·                Approval of the Minutes of the previous AGM, 4^th April 2016

·                Matters Arising

·                Chairman’sReport

·                Adoption of the Report and Accounts for 2016:
            LRA (pre-incorporation) balance sheet as at 30th September 2016
            LRA (pre-incorporation) Income & Expenditure as at 30th September 2016  
            LRA (incorporated) Published Balance Sheet only year end December 2016
            LRA (incorporated) Published Profit & Loss year end December 202016

·                Ratification of the appointment as Directors of Messrs. Allen, Herrity, Sabine, Smith and                Williams.

·                Any other business

Documents relevant to the AGM, including the Chairman’s Report, the Report and Accounts for 2016 and a Proxy Form can all be found links on this notice or, in hard copy, at the Leatherhead Library in Mansion House on Church Street and in the library of the Letherhead Institute at the top of the High Street from 17^th March.    If you are unable to access the documents by these means, please contact us and we will take action to ensure you are furnished with the information.

If you are unable to attend the Meeting and would like to appoint a proxy to vote on your behalf at the Meeting, please note that the Proxy form must be lodged with the Company Secretary before the start of the meeting.

Following the formal proceedings, we will have two speakers:  Jack Straw, Corporate Head of Service at Mole Valley District Council, who will speak on the formulation of the new Local Plan, and Lucy Quinnell who will speak on how we can achieve a “Litterless Leatherhead.”

We hope you will decide to attend and look forward to seeing you at the AGM on Monday, 3^rd April at 7.30.

Yours faithfully,

Caroline Brown

Chairman, For and on behalf of Leatherhead Residents’ Association CLG

P.S. If you have had this delivered to your door, it is because we have no (valid) email address for you.   If you could supply one, we would be most grateful.

Telephone 01372 373 090  Contact via website  Registered Office: Oaklands, 54 Randalls Road, Leatherhead, Surrey KT22 0AD 

A company limited by guarantee registered in England & Wales number 10248803