Open Committee MeetingMonday, 11th June 2012Leatherhead Institute at 7.30 pm

Agenda

1. Apologies for absence

2. Minutes of 2nd April

3. Matters arising from Minutes (not covered below)

4. Correspondence

5. To receive reports from:
    Environment Subcommittee
    Planning Subcommittee
    Highways Subcommittee
(If I receive any further reports, I will add links to the them as soon as possible).

6. Notice of meetings members will be attending before the July meeting

7. Reminder of Summer Newsletter - articles and submission deadline.

8. Any Other Business (None received so far)
 

Open Committee MeetingMonday 2nd April 2012Letherhead Institute 7.30 -9.00 pm

Agenda

1. Apologies for absence

2. To receive the following Minutes:
     Minutes of 5th March
     Minutes of 20th March

3. Matters arising (not covered below)

4. Correspondence

5. To receive reports from:

     (a) Subcommittees
     Environment Subcommittee
     Planning Subcommittee
     Highways Subcommittee

(The newly established Publicity Subcommittee is not submitting a report)

     (b) Meetings attended by Committee Members
     Green Mole Forum Meeting (27th Feb.)
     MVDC Resilience Forum (12th March)
     Norbury Park Liaison Group (19th March)
     Meeting organised by CPRE on "Localism" (24th March)

( I have received no other reports nor notice of any other reports)

6. Notice of meetings members will be attending

7. Reminder of AGM & Olympic Presentation (May 28th)

8. Any Other Business (None received so far)

Open Committee MeetingMonday 5th March 2012Letherhead Institute 7.30 -9.00 pm

1. Apologies for absence

2. Minutes of 6th February

3. Matters arising (not covered below)

4. Correspondence

5. Notice of AGM & Olympic Presentation (May 28th)

6. To receive reports from:
    Environment Subcommittee
    Planning Subcommittee
    Membership Subcommittee
    Highways Subcommittee
(No other reports have been received. There will be `a report of the Leatherhead & District Forum meeting on 29th Feb.)

7. Planning Infrastructure Funding
     See Developer Contributions Spreadsheet

8. Any Other Business (None received so far)

Open Committee MeetingMonday 6th February 2012Letherhead Institute 7.30 -9.00 pm

Agenda

1. Apologies for absence

2. Minutes of 9th January

3. Matters arising (not covered below)

4. Correspondence:

From Surrey Police and forwarded to members on emailing list, namely:
20th Jan. on insulation scam
24th Jan. Police alert on recent crime

Others:

DATE	SENDER	SUBJECT
20th Jan.	Esther Purdy	Community Resilience Event
23rd Jan.	LRA member	Community Funds Offer
26th Jan.	Louise Bircher	Olympic Bell Ringing
26th Jan	Louise Bircher	Volunteer Welcome Evening
26th Jan.	Olympic Cycling	Mayor of London's Cycling legacy

5. Spring Newsletter (early March)

Articles required – deadline: February 25th

6. To receive reports from:

Environment Subcommittee
Planning Subcommittee
Highways Subcommittee
BLeAF (Chairs of Bookham, Leatherhead, Ashtead & Fetcham RAs)
Meeting called by John Hickey

7. Notice of future meetings:

February 16th - Leatherhead Community Garden Committee - CA
March 8th - Community Resilience presentation at Pippbrook – HP & CA

8. Planning Infrastructure Funding

See See Developer Contributions Spreadsheet

9. Any Other Business:

Sainsbury's bread deliveries

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(The meeting will be preceded by the South Leatherhead Police Panel from 6.45 to 7.15 pm;
the North Leatherhead Police Panel will be on Thursday, 16th February at 7.30 pm in the North Leatherhead Community Centre).

Open Committee MeetingMonday, 9th JanuaryLeatherhead Institute 7.30 pm – 9.00 pm

1. Apologies for absence.

2. Minutes of the 5th December 2011

3. Matters arising from Minutes (not covered later in the agenda)

4. Correspondence

5. To receive and consider reports from:

• Environment Subcommittee
• Planning Subcommittee
• Highways Subcommittee

6. Any Other Business (None received so far)
_________________________________________________

(There is no South Leatherhead Police Panel this month; the North Leatherhead Police Panel will be on Thursday 19th January in the North Leatherhead Community Centre)

Open Committee Meeting Monday, 5th December Leatherhead Institute 7.30 pm – 9.00 pm

Agenda (7.30 pm - approx. 8.15 pm)

1. Apologies for absence.

2. Minutes of the 7th November.

3. Matters arising from Minutes (not covered later in the agenda)

4. Correspondence (None received so far)

5. To receive and consider reports from:

• Environment Subcommittee
• Highways Subcommittee
• Planning Subcommittee: Appeals, Decisions & Current Applications (except Cherkley Court)
• Planning Subcommittee: Cherkley Court Application
• LRA member Kristina Kenworthy: Cherkley Campaign

6. Any Other Business (None received so far)

The formal meeting will be followed by an informal session with mulled wine or soft drink, mince pies and other seasonal nibbles.
________________________________________

(The South Leatherhead Police Panel will be held in the same room earlier in the evening from 6.45 pm to 7.15 pm;
there is no North Leatherhead Police Panel this month)

Open Committee Meeting Monday, 7th November Leatherhead Institute 7.30pm – 9.00pm

Agenda

1. Apologies for absence.

2. Minutes of the 3rd October.

3. Matters arising from Minutes (not covered later in the agenda)

4. Correspondence

5. To receive and consider reports from:
   Environment Subcommittee
    Planning Subcommittee
    HighwaysSubcommittee
    BLeAF (meeting of chairs of Bookham, Leatherhead, Ashtead & Fetcham RAs)
    (If any more are received they will be added to the agenda)

6. Any Other Business
    (None received so far)

Open Committee MeetingMonday, 5th SeptemberLeatherhead Institute 7.30pm – 9.00pm

1. Apologies for absence

2. Notice of Matters for Any Other Business

3. Minutes of Meeting on 1st August

4. Matters Arising,from the minutes which are not on the agenda below.

5. Correspondence

6. Reports from sub-committees and from other meetings.
    Membership
    Environment
    Planning
    Highways
    Other meetings:
      Leatherhead Highways Forum 30th August.

7. Any Other Business (as agreed under Item 2)

Open Committee Meeting Monday, 1st August Leatherhead Institute 7.30pm – 9.00pm

Agenda

1. Apologies for absence

2. Notice of Matters for Any Other Business

3. Minutes of Meeting on 4th July

4. Matters Arising from the Minutes which are not on the agenda below.

5. Correspondence

6. Reports from sub-committees and from other meetings.
    Membership
    Environment
    Planning
    Highways
   Other meetings

7. Publicity on the LRA website & blog

8. Any Other Business (as agreed under Item 2)

(The meeting will be preceded by the South Leatherhead Police Panel Meeting at 6.45 pm)

Open Committee Meeting on Monday, 4th July in the Leatherhead Institute 7.30pm – 9.00pm

Agenda

1. Apologies for absence

2. Notice of Matters for Any Other Business

3. Minutes of Committee Meeting on 6th June

4. Matters Arising,from the minutes which are not on the agenda below.

5. Correspondence

6. Localism

7. Reports from sub-committees and from other meetings.
   - Membership
   - Environment
   - Planning
   - Highways
   - Other meetings

8. Any Other Business (as agreed under Item 2)

Open Committee Meeting on Monday, 6th June in the Leatherhead Institute 7.30pm – 9.00pm

Agenda

1. Apologies for absence

2. Notice of Matters for Any Other Business

3. Minutes of:
    - Open Meeting held on 4th April 2011
    - Committee Meeting held on 24th May 2011

4. Matters Arising,from the minutes which are not on the agenda below.

5. Correspondence

6. Reports from sub-committees and from other meetings.
    - Membership
    - Environment
    - Planning
    - Highways
    - Other meetings

7. Matters raised by the Committee:
    - Summer Newsletter
    - Seats for the Elderly
    - Provision of “Doggy Bins”
    - Tree Preservation Orders

8. Any Other Business (as agreed under Item 2)

The meeting will be proceeded by a Police Panel beginning, I believe, at 6.50 pm

Annual General Meeting Monday, 9th May 2011 Leatherhead Institute at 7.30 pm

Agenda
1. Apologies for absence
2. Minutes of the AGM held on 10th May 2010
3. Matters arising from the Minutes.
4. Chairman’s Report
5. Treasurer’s Report
6. Amendment of Constitution:

i.To append ", or otherwise with the approval of the Executive Committee" to clause 3 (Membership), so that the clause will read:

Membership shall be open to anyone aged 18 or over and residing in the area of benefit who supports the objects of the Association, or otherwise with the approval of the Executive Committee.

ii.To change "EIGHT" in the first sentence of Clause 7 (The Executive Committee) to "FOUR" so that the sentence will read:

The Executive Committee of the Association, referred to above and hereinafter as “the Committee,” to whom the general management of the Association’s affairs shall be entrusted, shall consist of the Officers and not less than FOUR and not more than SIXTEEN other members of the Association.

7. That the monthly meetings of the Association shall normally be open Committee meetings.
(This is explained in the Spring Newsletter.)
8. Election of Officers: Chair, Vice-Chair, Treasurer, Secretary
(Officers in 2010 were: Hubert Carr, Hilary Porter, Paula Sabine, Ray Brown)
9. Election of Committee members
(Members in 2010 were: Cheryl Allen, Fran Barnby-Smith, Caroline Brown, Ann Cardew, Flip Cargill)
10. Reports from sub-groups

(a) Membership
(b) Environment
(b) Planning
(c) Highways

11. Summer Newsletter
12. Any Other Business

Agenda for Meeting on Monday, 4th April at 7.30 pm in the Letherhead Institute

1. Apologies

2. Minutes of the 7th March meeting

3. Matters arising from the Minutes

4. Police Report

5. Reports from subgroups
   a. Membership
   b. Environment
   c. Planning
   d. Highways

6. AOB

Agenda for Meeting on Monday, 7th March at 7.30 pm in the Letherhead Institute

1. Apologies

2. Ratification of Minutes of 10th January & 7th February

3. Matters arising from the Minutes of 7th February

4. North Leatherhead Community Group -
   presentation by guest speaker, Simon Woodhams, North Leatherhead Project Worker

5. Reports from sub-groups.
   (a) Membership
    (b) Environment
   (c) Planning
   (d) Highways

6. AGM & Newsletter

7. AOB

Agenda for Meeting on Monday, 7th February at 7.30 pm in the Letherhead Institute

1. Apologies for Absence

2. Minutes of meeting on 10th January

3. Matters Arising from the Minutes

4. Police report by PCs Gaynor Grout & Chris Lewis

5. "Accident Reduction" -
   presentation by PC Tom Arthur, Mole Valley Casualty Reduction Officer

6. Report on outcome of the Sainsbury's negotiations

7. Town Centre Plan Exhibition

8. Localism and the Vanguard Project

9. Reports from sub Groups
   a) Membership
   b) Planning
   c) Highways

10. Newsletter and AGM

11. Any Other Business

Agenda for Meeting on Monday, 10th January at 7.30 pm in the Letherhead Institute

1. Apologies for Absence

2. Minutes of meeting on 1st November 2010

3. Matters Arising from the Minutes

4. "Transition Towns: different flavours of Bookham, Ashtead & Dorking, and why we like living in the Mole Valley"
- presentation by Flip Cargill

5. Reports from sub Groups

   a) Membership

   b) Planning

   c) Highways.

6. Any Other Business

Agenda for Meeting on Monday, 1st November at 7.30 pm in the Letherhead Institute

1. Apologies for Absence

2. Minutes of meeting on 4th October

3. Matters Arising from the Minutes which will not be dealt with on the agenda

4. Police Report from PC Fran Davey

5. Address by special guest PC Tom Arthur, Casualty Reduction Officer

6. Reports from sub Groups:
     a). Membership
     b). Planning
     c). Highway

7. Any Other Business

Agenda for Meeting on Monday, 4th October at 7.30 pm in the Letherhead Institute

1. Apologies for Absence

2. Minutes of meeting on 6th September

3. Matters Arising from the Minutes which will not be dealt with on the agenda


4. Anecdotes from a
  One-Time Planning Inspector -
  presentation by Hubert Carr

5. Reports from sub Groups:
   a). Membership
   b). Planning
   c). Highway

6. Autumn Newsletter

7. Any Other Business

Agenda for Meetings on Monday, 6th September, at 7.30 in the Letherhead Institute

Special General Meeting:

To amend Clause 7 of the Constitution so that it reads:

"The Executive Committee of the Association, referred to above and hereinafter as “the Committee,” to whom the general management of the Association’s affairs shall be entrusted, shall consist of the Officers and not less than FIVE other members of the Association"

(This is explained in the Summer Newsletter; please make an effort to attend as we need to be quorate in order to pass this motion.)

Open General Meeting
1. Apologies for Absence
2. Minutes of meeting on 2nd August
3. Matters Arising from the Minutes which will not be dealt with on the agenda
4. Special Guests: PC Fran Davey & PS Simon Cox of Surrey Police

• Recent Crime Statistics
• Safety Tips
• Open Question Time
• Selection of Topic for Special Police Attention

5. Reports from sub Groups:

• a). Membership
• b). Planning
• c). Highway

6. Any Other Business

Open Meeting - Monday, 2nd August, in the Letherhead Institute at 7.30 pm

1. Apologies
2. Minutes of July 5th meeting.
3. Matters arising (not dealt with below)

4. "Beekeeping" -
     presentation by guest speaker
     Graham Fyson

5. Reports from outside meetings/ organisations:
     a. Police Report
     b. Leatherhead & District Forum
     c. Leatherhead Area Partnership
     d. Other meetings
6. Reports from sub-groups:
     a. Highways, including the High Street.
     b. Planning
     c. Membership
7. A.O.B.